Disbursement Guide for NQDs

This page is here to help you get your ducks in a row before requesting your next disbursement. By following these steps and understanding what’s expected, you’ll help us process your request smoothly

Preparing for Your Disbursement Request

How we release and track disbursements for Non-Qualified Donees (NQDs)

We’re excited to support your work through our flexible giving model. Since we’re a registered Canadian charity, we have a responsibility to ensure all disbursements are used as intended. This guide explains how and when disbursements are released, and what we need from you along the way.

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1. First Disbursement: Based on Your Approved Budget

When your project is approved, we’ll send the first requested disbursement based on your submitted budget and objectives. We rely on this budget to track how disbursed funds are being used, so please keep it clear and accurate.

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2. Requesting Further Disbursements: Reporting Comes First

Before we can disbursement any further funds, we need to see how the last disbursement was spent.

You must provide:

• A Detailed General Ledger (GL) — a financial record that lists actual expenses from your first disbursement and matches your submitted budget and objectives.

Only a Detailed General Ledger will be accepted — no other formats or narrative-only reports.

Don't know what a Detailed General Ledger is? We encourage you to check out this link and discuss these details and expectations with your accountant, treasurer, or bookkeeper to ensure everything is prepared correctly.

Please note: To maximize efficiency and ensure we can work seamlessly with our internal systems, we ask that:

• You do your best to fully exhaust your previous disbursement before requesting another.

• When requesting a disbursement, please request the full amount available in your Charity Fund.

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3. Releasing Additional Disbursements

Before we release additional disbursements, we need to review how previous funds were used.

You will be asked to provide:

• A Detailed General Ledger (GL) showing how your previous disbursement was spent

• Clear alignment between your spending and your approved project budget

In some cases, we may also request:

• A short progress update

• A summary comparing budgeted vs actual spending

• Receipts or invoices (spot checks)

• A final report including your final detail GL and a summary of what was achieved

Please note: To maximize efficiency and ensure we can work seamlessly with our internal systems, we ask that:

• You do your best to fully exhaust your previous disbursement before requesting another.

• When requesting a disbursement, please request the full amount available in your Charity Fund.

***Request your next disbursement by completing the GenerosityWorks: Application for Disbursement

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4. If Something Isn’t Working

If reports aren’t submitted or disbursed funds are used differently than planned:

• We may pause future disbursements

• We may ask for unused or misused funds to be returned

• You may not be eligible for future disbursements

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5. Let’s Work Together

We want to support you well while keeping things transparent and accountable. If you ever have questions about reporting or disbursements, just reach out — we’re just an email away at [e-mail].

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To request your next disbursement complete the GenerosityWorks: Application for Disbursement

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